We are seeking a highly organized and proactive Office Assistant to join our team and contribute to the smooth operation of our office. As an Office Assistant, you will provide essential administrative support to ensure efficient daily operations. Your attention to detail, strong organizational skills, and ability to multitask will be instrumental in maintaining an organized and productive work environment.
Responsibilities:
- Greet and assist visitors, clients, and employees, ensuring a professional and welcoming atmosphere.
- Answer and direct phone calls, take messages, and respond to inquiries in a timely and professional manner.
- Manage incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate recipients.
- Maintain and update office records, including filing documents, organizing files, and ensuring data accuracy.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
- Assist with basic bookkeeping tasks, such as preparing invoices, processing expenses, and managing office supplies.
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- High school diploma or equivalent qualification.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Excellent organizational and time management skills.
- Attention to detail and the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision.
- Professional and courteous demeanor.
- Previous office administration or related experience is a plus, but not required.
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